1. Plan one main event on a Saturday night, as well as a Friday night welcome mixer. You might want to have a post-reunion brunch or picnic. Summers lend weather for afternoon pool parties and tours.
2. Consider age when you are planning events. For 50 plus reunions you probably don't want to have tours that have lots of walking. Then again if you are having a 5 year reunion you might want to plan games at a picnic.
3. Take lots of pictures and put them on the website so they can see it after they go home. create an old photo slide show. If you are watching your money, don't hire a professional photographer but ask a classmate to be the photographer and provide them with film and a digital camera if necessary. after the reunion put photos on a cd for everyone.
4. Arrange for tours of high school, old haunts, etc. you might plan a meal at one of the favorite hangouts if it is still there, or ask them to cater the food at another location.
5. Plan one evening of the reunion at a place that is new (if there is one) so out-of-towners can see and enjoy a new convention center, etc.. Call months early and book the room, hall, etc. so you are sure to have a place. Plus you want to be able to put the places on your event notice.
6. You might plan a bus tour of the town or make a tour movie of new things in town that weren't there when you were in school. Go by all the new businesses and event places. Let them see how things have changed. This makes a great evenings entertainment.
7. Plan one evening of the reunion at a place that is new (if there is one) so out-of-towners can see and enjoy a new convention center, etc.. Call months early and book the room, hall, etc. so you are sure to have a place. Plus you want to be able to put the places on your event notice.
8. Have a welcome night that is very casual and intimate, where folks can come for drinks, light snacks, etc. A local pub or small restaurant where you used to hang out during your school days is perfect for this.
9. The welcome night is the best place to handout a bio booklet. Don't have music as people want to visit.
10. On the second night if you have a formal dinner put music and dancing in another room so people who want to visit can without having to yell over the music. Large tables are best for more people to sit and visit.
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